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Adopted at the first session of the Committee of the Asia-Pacific Regional Convention on the Recognition of Qualifications in Higher Education, Seoul, 18 October 2018.

Convention Articles IX.1 and IX.2.1

1.1 The Committee of the Asia-Pacific Regional Convention on the Recognition of Qualifications in Higher Education (hereafter referred to as “the Committee”) shall be composed of the representatives of the Parties to the Asia-Pacific Regional Convention on the Recognition of Qualifications in Higher Education (hereafter referred to as “the Convention”), adopted in Tokyo on 26 November 2011.

1.2 Each Party shall, before each session of the Committee, communicate to the Secretariat of the Convention the name(s) of its representative(s) on the Committee. These shall remain in their function until the following session of the Committee unless the Party concerned designates another representative in their place, by notifying the Secretariat.

1.3 Each Party is a Member of the Committee. States having denounced the Convention shall cease to be Members of the Committee from such time as their denunciation shall become effective.

Convention Articles IX.1, IX.2.3, IX.2.4 and X.7

2.1 The function of the Committee shall be to oversee, promote and facilitate the implementation of the Convention.

2.2 The Committee may adopt, by a majority of the Parties, recommendations, declarations, protocols, models of good practice or other instruments to guide the competent authorities of the Parties in the implementation of the Convention and in their consideration of applications for the recognition of qualifications concerning higher education. The Committee may also initiate the elaboration of such instruments.

2.3 By a two-thirds majority of the Parties, the Committee may adopt amendments to the Convention in accordance with the rules set out for this purpose in the Convention.

2.4 The Committee shall maintain its links to the UNESCO Regional Committees for the application of Conventions on the Recognition of Studies, Diplomas and Degrees in Higher Education adopted under the auspices of UNESCO.

Convention Article IX.2.6

3.1 The first ordinary session of the Committee shall be held within a year of the entry into force of the Convention and annually for the first five years after that in order to manage its implementation.

3.2 The Committee shall meet in ordinary session at least once every three years after the first five years. The Committee shall decide on the periodicity of ordinary sessions within the limit.

3.3 As far as possible, ordinary sessions of the Committee shall be held in conjunction with annual meetings of the network of national information centres under Article IX.3 of the Convention.

3.4 Extraordinary sessions may be convened by the Secretariat of the Committee, according to a decision of the Bureau, through its President. The place and date of extraordinary sessions shall be fixed by the President.

3.5 Any Member of the Committee may invite the Committee to hold an ordinary or extraordinary session on its territory. The Secretariat of the Committee shall inform the members of the Bureau of any invitation of this kind. The Bureau, through its President, shall decide upon such invitations.

4.1 The draft agenda of the first session shall be drawn up by the Secretariat of the Committee.

4.2 The draft agenda of subsequent ordinary sessions shall be drawn up by the Secretariat of the Committee after consulting the members of the Bureau.

4.3 The draft agenda of ordinary sessions shall be communicated to Members of the Committee and to the observers, at least six weeks before the opening of each session.

4.4 The provisional agenda of an extraordinary session, which shall include only those items for whose consideration the session has been convened, shall be communicated to Members of the Committee at least ten days in advance.

4.5 The Committee shall adopt its agenda at the beginning of each session.

4.6 During an ordinary session the Committee may change the order of items on the agenda and add or delete items.

5.1 The Committee shall elect a Bureau composed of a President, a first and second Vice President and a Rapporteur. The term of office of the Bureau shall run from the end of one session of the Committee to the end of the subsequent session.

5.2 Notwithstanding Rule 5.1, the first Bureau of the Committee shall be elected at the beginning of the first ordinary session and remain in office until the end of the second ordinary session.

5.3 The Bureau shall be responsible for co-ordinating the work of the Committee and, in general, assisting the President in his/her duties. The Bureau may be entrusted by the Committee to take certain decisions on its behalf.

5.4 Members of the Bureau shall be eligible for re-election.

5.5 The Bureau may meet between sessions of the Committee by decisions of its President reached in agreement with the Secretariat.

6.1 The Committee shall establish any subsidiary body it may deem necessary in order to consider the items on its agenda.

6.2 These Rules of Procedure shall apply mutatis mutandis to the subsidiary bodies, if applicable.

Convention Article IX.2.2

7.1 UNESCO Member States and the Holy See referred to in Article X.1 of the Convention, if they are not Parties to the Convention, as well as Associate Members of UNESCO, shall be able to participate in the meetings of the Committee as observers.

7.2 These observers shall be able to express their opinions and positions at the meetings of the Committee during the discussions of general issues, to the exclusion of items which, by their nature are to be dealt with only by the Members of the Committee. They shall also be able in these cases to put forward informal suggestions.

7.3 Representatives of governmental and non-governmental organizations active in the field of recognition in the Asia-Pacific Region may also be invited to attend meetings of the Committee as observers by a decision of the Bureau in consultation with Secretariat.

7.4 The United Nations and other organizations and institutions of the United Nations system may send representatives to sessions of the Committee.

8.1 In addition to exercising the powers which are conferred upon him/her elsewhere by these Rules, the President shall declare the opening and closing of each session of the Committee. He/she shall direct the discussions, ensure observance of these Rules, control the proceedings and maintain order. He/she shall not vote, but may designate a member of his/her delegation to vote in his/her place. Where there is no delegation, he/she shall vote by secret ballot.

8.2 If the President ceases to represent a Member of the Committee or is unable to perform his/her duties, the first Vice-President shall act as President for the remainder of the President's term of office. If that Vice-President also ceases to represent a Member of the Committee or is unable to perform his/her duties, the second Vice-President shall act as President for the remainder of the President’s term of office.

8.3 If the President is absent during a session, his/her functions shall be exercised successively by the Vice- President.

Unless otherwise decided by the Committee or by the body in question, all sessions of the Committee and of its subsidiary bodies shall be held in closed sessions.

Convention Article IX.2.5

10.1 At plenary meetings of the Committee, a majority of the Parties to the Convention who are present at the session shall constitute a quorum.

10.2 In the subsidiary bodies of the Committee, a majority of their members shall constitute a quorum.

10.3 The Committee and its subsidiary bodies may not take decisions without a quorum.

11.1 The President of the meeting shall call upon speakers in the order in which they signify their wish to speak.

11.2 The observers referred to in Rule 7 may speak with the prior consent of the President.

11.3 The President of the meeting may limit the time to be allowed to each speaker when circumstances make this desirable.

12.1 In the course of a debate, any Member of the Committee may raise a point of order, and such point of order shall be immediately decided by the President.

12.2 An appeal may be made against the ruling of the President. It shall be put to the vote immediately, and the President's ruling shall stand unless overruled by a majority of the Members present and voting.

13.1 In the course of a debate, any Member of the Committee may move the suspension or adjournment of the meeting, or the adjournment or closure of the debate.

13.2 Such motions shall be immediately put to the vote. Subject to the provisions of paragraph 1 of Rule 12, the following motions shall have precedence, in the following order, over all other proposals or motions before the meeting:

a) to suspend the meeting;

b) to adjourn the meeting;

c) to adjourn the debate on the item under discussion;

d) for the closure of the debate on the item under discussion.

14.1 Proposals and amendments may be presented by the Members of the Committee and shall be transmitted in writing to the Secretariat, which shall circulate copies to all Members of the Committee.

14.2 As a general rule, no proposal and no amendment shall be examined or put to the vote unless they have been circulated sufficiently in advance to all Members in the working language of the Committee.

15.1 The working language of the Committee is English.

15.2 Speakers may, however, use any other language, on condition that they make their own arrangements for interpretation of their speeches into the working language, and provided that it is technically possible.

15.3 In view of the provisions of paragraph 1 above, the working documents of the Committee shall be issued in English.

Convention Articles IX.1 and IX.2.1

16.1 Each Member of the Committee referred to in Rule 1 shall have one vote.

16.2 Unless otherwise stipulated in the Convention or in these Rules, decisions shall be taken by a majority of Members present and voting.

16.3 For the purpose of the present Rules, the expression “Members present and voting” shall mean Members casting an affirmative or negative vote. The Members abstaining from voting shall be considered as not voting.

16.4 Voting shall normally be by show of hands, except as concerns elections, which shall normally be conducted by secret ballot if there is more than one candidate for each office.

16.5 When the result of a vote cast by a show of hands is in doubt, the President may take a second vote by roll call. A vote by roll call shall also be taken if it is requested by at least two Members of the Committee before the voting takes place.

16.6 When an amendment to a proposal is moved, the amendment shall be voted on first. When two or more amendments to a proposal are moved, the Committee shall first vote on the amendment deemed by the President to be furthest removed in substance from the original proposal, and then on the amendment deemed by him/her to be next furthest removed therefrom, and so on, until all the amendments have been put to the vote, as appropriate.

16.7 If one or more amendments are adopted, the amended proposal shall then be voted upon as a whole.

16.8 A motion is considered an amendment to a proposal if it merely adds to, deletes from or revises part of that proposal.

17.1 At each of its sessions, the Committee shall adopt its report in a form of a list of its decisions, including the text of the conclusions and recommendations it has adopted.

17.2 After each session of the Committee, the Secretariat shall issue a final report of the meeting.

Should the approval of the Committee be required for measures of exceptional urgency and importance while the Committee is not in session, the Secretariat - or the President, through the Secretariat - may consult the Members by correspondence. The proposed measures shall be adopted if it is approved by two-thirds of the Members of the Committee.

Convention Article IX.2.7

19.1 The role of Secretariat of the Committee shall be entrusted to the Director-General of UNESCO.

19.2 The Director General of UNESCO or his/her representative shall participate, without the right to vote, in the work of the Committee, of its Bureau and of its other subsidiary bodies. The Secretariat may at any time make oral or written statements to the Committee, to the Bureau or to any subsidiary body.

19.3 The Director-General of UNESCO shall place at the disposal of the Committee a member of the Secretariat who shall act as Secretary of the Committee, together with the staff and other facilities necessary for the work of the Committee.

19.4 The Secretary of the Committee shall attend all meetings of the Committee, of the Bureau and of the subsidiary bodies.

Convention Article IX.2.6

20.1 The Committee shall adopt its Rules of Procedure by a decision taken in the first plenary session by a simple majority of the Members present and voting.

20.2 The Committee may amend these Rules of Procedure, except those based on provisions of the Convention, by a decision in plenary meeting taken by a two-thirds majority of the Members present and voting.

20.3 Any of these Rules of Procedures, other than those based on provisions of the Convention, may be suspended by a decision in plenary meeting taken by a two-thirds majority of the Members present and voting.