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Adopted by the Conference of Parties to the Convention at its first session (UNESCO Headquarters, Paris, 5 to 7 February 2007), amended at its fifth session (UNESCO Headquarters, Paris, 29 to 30 October 2015) and at its seventh session (UNESCO Headquarters, Paris, 29 to 31 October 2019).

Rule 1 – Chief participants 

1.1 The representatives of all States Parties to the International Convention against Doping in Sport (hereinafter referred to as “the Convention”) may take part, with the right to vote, in the work of the Conference of Parties to the Convention (hereinafter referred to as “the Conference”).

1.2 States Parties to the International Convention against Doping in Sport are encouraged to nominate high-level officials and anti-doping specialists to attend the sessions of the Conference, taking into consideration gender balance. 

Rule 2 – Representatives, advisory organization and observers 

2.1 The representatives of Member States of UNESCO not parties to the Convention and permanent observer missions to UNESCO may participate in the work of the Conference as observers without the right to vote. 

2.2 In accordance with Article 29 of the Convention, representatives of the World Anti-Doping Agency may take part in the work of the Conference in an advisory capacity without the right to vote.

2.3 In accordance with Article 29 of the Convention, representatives of the International Olympic Committee, International Paralympic Committee, Council of Europe and Intergovernmental Committee for Physical Education and Sport (CIGEPS) as well as other relevant organizations invited by the Conference may participate in the work thereof as observers, without the right to vote. 

2.4 Representatives of the United Nations and organizations of the United Nations system and other intergovernmental organizations which have concluded mutual representation agreements with UNESCO, as well as observers of intergovernmental and international non-governmental organizations invited by the Director-General, may participate in the work of the Conference, without the right to vote.

Rule 3 – Meetings of the Conference 

Pursuant to Article 28.2 of the Convention, the Conference shall meet in ordinary session in principle once every two years. It may meet in extraordinary session if it so decides or at the request of at least one third of the States Parties, provided that the necessary resources are available. The provisional agenda of the sessions of the Conference shall be prepared by the Secretariat in consultation with the Bureau. 

Rule 4 – Election of the Bureau

4.1 At the beginning of its session, given the necessity to ensure geographical distribution, gender balance and equitable rotation, the Conference shall elect a Chairperson, four Vice-Chairpersons and a Rapporteur, who shall together constitute its Bureau. Their term of office will run from the opening of the Conference in which they are elected until the next session of the Conference, when a new Bureau will be elected. The members of the Bureau shall be eligible for immediate re-election only for a second term of office. 

4.2 The Bureau shall coordinate the work of the Conference and order of business of the session. The Chairperson will be assisted in carrying out his/her duties by the other members of the Bureau.

4.3 To strengthen the implementation of the Convention by the States Parties, when entrusted by the Conference, the Bureau shall coordinate the work between sessions of the Conference and shall contribute to the implementation of the resolutions adopted by the Conference, in cooperation with the Secretariat. It shall also promote the purpose of the Convention and contribute to enhancing the cooperation with stakeholders involved in the fight against doping in sport. The Bureau shall also perform any other function assigned to it by the Conference.

4.4 The Bureau, convened by its Chairperson, shall meet as frequently as it deems necessary. Between the sessions of the Conference, the meetings of the Bureau shall not exceed three per year, except when circumstances require urgent action of the Bureau. The members of the Bureau shall bear their travel and subsistence expenses. The Bureau may, if the Chairperson deems it appropriate, consult by correspondence, including electronic consultation.

4.5 States Parties may attend the Bureau meetings as observers. The Chairperson may invite other observers, as well as any individual or body, to attend the Bureau meetings, on an ad hoc basis. WADA may be invited to attend the Bureau meetings as an Advisory Organization at its own expense and be provided with all documents to assist the Bureau and the Secretariat in their work.

4.6 Working languages of the Bureau shall be English and French. The documents for each Bureau meeting shall be communicated by the Secretariat sufficiently in advance to the members of the Bureau; they are subject to prior consent of the Bureau before dissemination to States Parties and observers. The minutes of the Bureau meetings will be prepared by the Rapporteur, with the support of the Secretariat, and published in electronic form.

Rule 5 – Duties of the Chairperson 

5.1 In addition to exercising the powers which are conferred upon him/her elsewhere by the present Rules, the Chairperson shall open and close each session of the Conference. He/She shall direct the discussions, ensure observance of these Rules, accord the right to speak, put questions to the vote and announce decisions. He/She shall rule on points of order and, subject to the present Rules, shall control the proceedings and the maintenance of order. He/She shall not vote, but he/she may instruct another member of his/her delegation to vote on his/her behalf. 

5.2 If the Chairperson finds it necessary to be absent during a meeting, or any part thereof, he/she shall designate one of the Vice-Chairpersons to take his/her place. A Vice-Chairperson acting as Chairperson shall have the same powers and duties as the Chairperson. 

5.3 At the opening of each session of the Conference, the Chairperson elected at the previous session or, in his/her absence, the head of the delegation from which the Chairperson of the previous session was elected shall preside until the Conference has elected the Chairperson for the session.

Rule 6 – Public nature of meetings 

Meetings shall be held in public unless decided otherwise by the Conference. 

Rule 7 – Quorum 

7.1 A quorum shall consist of a majority of the States Parties referred to in Rule 1 and represented at the Conference. 

7.2 The Conference shall not decide on any matter unless a quorum is present. 

Rule 8 – Order and time limit of speakers 

8.1 The Chairperson shall call upon speakers in the order in which they signify their wish to speak. 

8.2 For the convenience of the discussion, the Chairperson may limit the time to be allowed to each speaker. 

8.3 The consent of the Chairperson must be obtained whenever an observer wishes to address the Conference. 

Rule 9 – Points of order 

9.1 During a discussion, a representative of a State Party referred to in Rule 1 may raise a point of order; the Chairperson or presiding officer shall immediately decide upon such a point of order. 

9.2 An appeal may be made against the ruling of the Chairperson or presiding officer. Such an appeal shall be put to the vote immediately and the Chairperson’s or presiding officer’s ruling shall stand, unless overruled by a majority of the States Parties present and voting. 

Rule 10 – Procedural motions 

10.1 During a discussion, any representative of a State Party referred to in Rule 1 may move the suspension or adjournment of the meeting or the adjournment or closure of the debate. 

10.2 Such a motion shall be put to the vote immediately. Subject to Rule 9.1, such motions shall have precedence in the following order over all other proposals or motions before the meeting: 

(a) suspension of the meeting; 

(b) adjournment of the meeting; 

(c) adjournment of the debate on the question under discussion; 

(d) closure of the debate on the question under discussion. 

Rule 11 – Working languages 

11.1 The working languages of the Conference shall be Arabic, Chinese, English, French, Russian and Spanish. 

11.2 Speeches made at the Conference in one of the working languages shall be interpreted into the other languages. 

Rule 12 – Resolutions and amendments 

12.1 Draft resolutions and amendments may be proposed by the States Parties referred to in Rule 1 and shall be transmitted in writing to the Secretariat of the Conference, which shall circulate copies to all participants.

12.2 As a general rule, no draft resolution or amendment shall be discussed or put to the vote unless it has been circulated sufficiently in advance to all participants in the working languages of the Conference. 

Rule 13 – Voting 

13.1 The representative of each State Party referred to in Rule 1 shall have one vote in the Conference. 

13.2 Any decisions not taken by consensus shall be taken by a majority of the States Parties present and voting, subject to the provisions of Rules 7.2, 14.1 and 17. 

13.3 For the purpose of the present Rules, the expression “States Parties present and voting” shall mean States Parties casting an affirmative or negative vote. States Parties abstaining from voting shall be regarded as having not voted. 

13.4 Voting shall normally be by a show of hands. 

13.5 When the result of a vote by show of hands is in doubt, the Chairperson or presiding officer may take a second vote by a roll-call. A vote by roll-call shall also be taken if it is requested by not less than two States Parties before the voting takes place, except as provided in Rule 14.2. 

13.6 If two or more proposals relate to the same question, they shall, unless the Conference decides otherwise, be voted on in the order in which they were submitted. The Conference may, after each vote on a proposal, decide whether to vote on the next proposal.

13.7 A motion requiring that no decision be taken on a proposal shall have priority over that proposal.

13.8 When an amendment to a proposal is moved, the amendment shall be voted on first. When two or more amendments to a proposal are moved, the Conference shall first vote on the amendment deemed by the Chairperson or presiding officer to be furthest removed in substance from the original proposal, and then on the amendment next furthest removed there from and so on, until all the amendments have been put to the vote. 

13.9 If one or more amendments are adopted, the amended proposal shall then be voted upon as a whole. 

13.10 A motion is considered an amendment to a proposal if it merely adds to, deletes from or revises part of that proposal. 

Rule 14 – Decisions on amendments to the Annexes to the Convention 

14.1 In accordance with Article 34.2 of the Convention, decisions on amendments to the Annexes to the Convention shall be deemed to be approved by the Conference unless two thirds of the States Parties express their objection. 

14.2 Voting on amendments to the Annexes to the Convention shall be conducted by a roll-call.

Rule 15 – Secretariat 

15.1 The Director-General of UNESCO or his/her representative shall participate in the work of the Conference, without the right to vote. He/She may, at any time, make either oral or written statements to the Conference on any question under discussion.

15.2 The Director-General of UNESCO shall appoint an official of the Secretariat of UNESCO to act as Secretary to the Conference, and other officials who shall together constitute the Secretariat of the Conference. 

15.3 The Secretariat shall receive, translate and distribute all official documents of the Conference and shall arrange for the interpretation of the discussions, as provided in Rule 11.2. It shall also perform all other duties necessary for the proper conduct of the work of the Conference. 

Rule 16 – Adoption

The Conference shall adopt its Rules of Procedure by a decision taken in plenary meeting by a simple majority of the representatives of States Parties present and voting. 

Rule 17 – Amendment 

The Conference may amend these Rules of Procedure by a decision taken in plenary meeting by a two-thirds majority of the representatives of States Parties present and voting.